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Privacy Policy

Last updated: 20 March 2026

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Who We Are

This website, samuelmarks.com, is operated by Samuel Edney, based in Witney, Oxfordshire, United Kingdom.

For any questions about this policy or your personal data, please contact: [email protected]

What Data We Collect

When you create an account on sm.teamvault or use the service, we may collect and process the following data:

• Email address (used as your account identifier)
• Password (stored as a one-way cryptographic hash; we never store your plain-text password)
• Files you upload (encrypted at rest using AES-256-CBC)
• Comments you leave on files
• Team membership information (which teams you belong to and your role)
• Session data (stored server-side as files; a session cookie is set in your browser)

We do not use analytics, third-party tracking, or advertising on this site.

Why We Collect Data

We collect personal data solely to provide and operate the sm.teamvault service, including:

• Authenticating your identity when you log in
• Storing and serving files you upload
• Managing team membership and collaboration features
• Sending transactional emails related to your account (e.g., invitations, welcome messages)

Legal Basis for Processing

We process your data under the following legal bases as defined by the UK General Data Protection Regulation (UK GDPR):

• Consent — you provide your data voluntarily when you create an account and agree to this policy
• Legitimate interest — we process data as necessary to operate, maintain and secure the service

Data Storage and Security

• All uploaded files are encrypted at rest using AES-256-CBC
• Passwords are stored as one-way hashes using bcrypt
• Application data is stored in an SQLite database on the server
• The service is hosted on servers located within the European Union
• Access to the server is restricted and protected by standard security measures

Third Parties

We share your data with the following third-party services only as necessary to operate the site:

• Mailgun (EU region) — used to send transactional emails from [email protected]. Mailgun processes your email address solely for delivery purposes. See Mailgun's privacy policy.
• Google Fonts — the Fira Code font is loaded from fonts.googleapis.com. Google may collect your IP address when serving font files. See Google's privacy policy.

We do not sell, rent, or otherwise share your personal data with any other third parties.

Cookies

This site uses a single session cookie to maintain your login state. This cookie is essential for the service to function and cannot be disabled while using sm.teamvault.

We do not use tracking cookies, advertising cookies, or any other non-essential cookies.

Data Retention

We retain your personal data for as long as your account remains active. If you request deletion of your account, we will erase your personal data, uploaded files, and associated content within a reasonable timeframe.

Your Rights

Under the UK GDPR, you have the following rights regarding your personal data:

• Right of access — you may request a copy of the personal data we hold about you
• Right to rectification — you may request correction of inaccurate data
• Right to erasure — you may request deletion of your account and all associated data
• Right to data portability — you may request your data in a structured, machine-readable format
• Right to object — you may object to the processing of your data
• Right to withdraw consent — you may withdraw consent at any time by deleting your account

To exercise any of these rights, please contact [email protected].

You also have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) at ico.org.uk.

Changes to This Policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated revision date.

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Acceptable Use Policy

Last updated: 23 March 2026

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This Acceptable Use Policy governs your use of the services provided on samuelmarks.com by Samuel Edney, including but not limited to sm.teamvault (file sharing and team collaboration) and sm.timelog (time tracking). By using any of these services, you agree to comply with this policy.

Permitted Use

The services are provided for legitimate personal and professional purposes. You may use:

• sm.teamvault to upload, store, and share files with your team members; create and manage teams for collaborative work; and comment on shared files to facilitate discussion
• sm.timelog to track time spent on projects and tasks for personal productivity and team reporting

Prohibited Content and Conduct

You must not use any service on samuelmarks.com to store, share, transmit, or distribute:

• Any material that is illegal under the laws of England and Wales or the jurisdiction in which you reside
• Malware, viruses, trojans, or any other malicious software
• Copyrighted material for which you do not hold the rights or appropriate licence
• Child sexual abuse material (CSAM) or any material depicting the exploitation of minors
• Content intended to harass, threaten, defame, or intimidate any person
• Unsolicited bulk communications (spam)
• Content that promotes violence, hatred, or discrimination

You must not:

• Attempt to gain unauthorised access to any service, account, or system
• Use any service to conduct automated scraping, data mining, or denial-of-service attacks
• Misrepresent your identity or impersonate another person
• Use the services in any way that could damage, disable, or impair their operation

Any suspected illegal content will be reported to the relevant authorities.

Account Responsibilities

• You are responsible for keeping your login credentials secure and confidential
• You are responsible for all activity that occurs under your account
• You must not share your account credentials with others
• You must notify us promptly if you believe your account has been compromised

Storage and Usage Limits

• Individual file uploads (sm.teamvault) are limited to 50MB per file
• Total storage and usage should remain reasonable for the purposes of each service
• We reserve the right to contact you or impose limits if usage is excessive

Data and Privacy

Your use of the services is also governed by our Privacy Policy. Time tracking data, uploaded files, and account information are stored securely and are not shared with third parties except as required by law.

Service Availability

The services are provided on a best-effort basis. We do not guarantee uninterrupted availability. Services may be temporarily unavailable due to maintenance, updates, or circumstances beyond our control.

We are not liable for any loss or damage resulting from service downtime or data loss. You should maintain your own backups of any important data.

Enforcement

We reserve the right to:

• Remove any content that violates this policy without prior notice
• Suspend or terminate accounts that violate this policy
• Report illegal activity to the appropriate law enforcement authorities
• Cooperate with law enforcement investigations as required by law

Changes to This Policy

We may update this Acceptable Use Policy from time to time. Continued use of any service after changes are posted constitutes acceptance of the revised policy.

Contact

If you have questions about this policy or need to report a violation, please contact [email protected].